What is Print Management? and why YOU probably need it!
Print Management provides Data Security, Industry Regulation Compliance, and auditing of data flowing in and out of Print devices.
ALL DATA NEEDS TO BE SAFEGUARDED. Even the words printed on a piece of paper.
Data is data regardless of whether it is on a computer hard drive, viewed on a computer monitor or information printed upon a piece of paper.
Even without Industry regulation, in today’s world of Data Security breaches, Print Management should be an integral “Best Business Practices”.
Industry COMPLIANCE regulations
(HIPAA, FCRA, GLBA, FERPA) for Health Care, Financial, Education and others have strict Compliance Regulations regarding the securing of personal information (“PI”) data. Failure to comply with data protection requirements can result in very serious fines and punitive judgements. Proper implementation of Print Management protects and ensures compliance.
MANY OR EVEN MOST REGULATED INDUSTRIES ARE NOT IN COMPLIANCE
One of the most common violations of document data security occurs every day, when printed data on pages is sitting on a print device’s output tray, waiting to be retrieved by the person who sent the print job. Just the potential of non-secured data can result in substantial fines.
Follow-Me-Print (A.K.A. Print release) eliminates the most common type of data security breach.
Print Jobs are not Printed until the end user is at the device to releases their print job. No one accidentally (or intentionally) picks up someone else’s print job. Printed document data is never left unsured. Most print devices today have the processing and print speed to minimize wait time at the device.
Print Device Redundancy
End users can go to any print device to release their print jobs (which is why it is often called Follow-Me-Print). If one printer is busy or down, the job can be released at another print device. With careful design, the total number of print devices in a fleet can be reduced, as well as the total number of expensive color devices.
We can offer even more, with advanced AI
With advanced AI, we offer Print Management with even greater levels of control and accountability if needed.
Credit card numbers or Social Security numbers can automatically be redacted when printed and so forth.
Potential company data security violations can monitor Key words or phrases on pages that are printed, photocopied, scanned or faxed. The security logs can automatically alert management of potential violations of organizational data security policy.